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How Many Hours Do Personal Trainers Work?

Getting Started
June 13, 2024
Tim Saye

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Being a personal trainer is a gratifying profession. You have the opportunity to guide and inspire individuals on their fitness journeys, helping them achieve their best.

However, like in any career, it's crucial to maintain a healthy work-life balance.

While your clients' goals and capabilities are essential, it's equally vital to carve out time for self-care and rejuvenation. 

In this article, we will describe the typical working hours for personal trainers and suggest how best to manage your time.

Overview of a Personal Trainer's Responsibilities

When you become a personal trainer, you play a multifaceted role beyond delivering workout sessions.

Your responsibilities include developing personalized exercise programs tailored to each client's goals and fitness levels.

You'll evaluate their physical condition, design fitness plans, and training routines, and continuously monitor their progress.

You'll also motivate clients and give them feedback to help them safely push past their limits.

In addition, you will teach proper exercise techniques and ensure clients perform them safely to avoid injuries.

You also might find yourself leading group workout classes and providing nutritional guidance within the scope of general wellness​. 

Beyond that, you will manage administrative tasks such as scheduling, marketing your services, and maintaining certifications.

Standard Working Hours and Peak Training Times for Personal Trainers

One of the great advantages of being a personal trainer is the flexibility of your working hours.

You can adapt your schedule to accommodate your clients' needs, often working early mornings, evenings, and weekends.

This flexibility allows you to more effectively balance your professional and personal life. 

Most personal trainers work between 25 and 40 hours per week, including time spent training clients, performing administrative tasks, marketing their personal trainer business, and continuing education. 

Peak training times for personal trainers are typically early mornings, late afternoons, and early evenings on weekdays to align with the availability of clients who prefer to work out before or after their workday.

Weekends also see a high demand for training sessions as most clients are free. To accommodate these peak periods, you may run personal training sessions from 6 AM to midmorning and after office hours until late evening, around 9 or 10 PM.

Part-Time vs. Full-Time Trainers

Want to manage your working hours more effectively? You can choose to become a full-time or part-time personal trainer. 

Full-time trainers work 35-40 hours per week, covering a broader range of responsibilities, including extensive client consultations, progress tracking, and administrative duties.

In this role, you'd offer more availability throughout the day and manage a larger client base.

On the other hand, part-time trainers work at most 30 hours per week, focusing on client sessions during peak times like early mornings and evenings.

As a part-time personal trainer, you can create personalized fitness programs and manage client progress with flexible schedules suited to other commitments​.

Strategies for Managing Working Hours

As you start on your journey as a personal trainer, developing effective time management strategies is essential.

These strategies will help you avoid burnout and ensure you can consistently deliver high-quality service to your clients.

By mastering these skills, you'll feel more in control of your workload and confident in managing your time effectively.

Here are three tips:

  1. Effective Scheduling and Time Management
    To start, set clear boundaries for your work and personal time. Using scheduling tools to organize client sessions, administrative tasks, and personal routines would be best.
    Employing a booking system in your fitness business, you can prioritize tasks by importance/urgency and allocate specific time blocks for each activity to stay organized.
  2. Optimize Client Sessions
    Optimizing client sessions can significantly improve your efficiency. Consider offering group sessions, which allow you to train multiple clients simultaneously to maximize your time and revenue.
    You can also use workout templates to save planning time and maintain consistency across sessions.
    In addition, you can incorporate online sessions to provide flexibility for both you and your clients. This would reduce travel time and enable you to reach a wider audience.
  3. Use Personal Trainer Software
    Streamlining your workflow is imperative, which is possible with the best personal trainer software.
    The right solution will help you manage client schedules, track progress, and facilitate communication so you can focus more on training rather than administrative tasks.
    The perfect software also enables you to automate routine tasks like sending reminders and tracking payments, freeing more time for client interactions and personal development.
    This saves you time and improves client satisfaction as they receive timely reminders and have a convenient way to make payments.
    Additionally, the software can help you track client progress more effectively, allowing you to provide more personalized and effective training programs.


We've previously covered the responsibilities and typical weekly workload of personal trainers.

If you aim to pursue this career, obtaining a personal trainer certification and implementing effective systems to bolster your fitness business is crucial.

Utilizing reliable software can streamline time and task management, ensuring an adequate allocation of essential responsibilities while allowing for ample rest. The right tool will significantly enhance client satisfaction, ultimately benefiting your business.

If you're interested in discovering how PT Distinction can support your business operations, time management, and client relations, sign up for a 1-Month Free Trial of our personal trainer software.

PT Distinction is highly acclaimed, offering an array of features, including automated workflows, branded apps, and personalized workout programs.

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