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9 Ways to Use Online Personal Training Software to Streamline Your Business

July 13, 2023
tim saye

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In today's digital age, online personal training software has become essential for personal trainers to streamline their businesses. The COVID-19 pandemic may have sped up the process, but we've seen for a while that with how the world is changing, more and more people want flexible solutions to many of their problems, including fitness and health.

Our mission at PT Distinction is to continue supporting the best personal trainers and coaches to help their clients get incredible results. This article explores nine ways to use online personal training software to streamline your business and take it to the next level.

How Can Personal Trainer Software Help My Business?

Personal trainer software can provide a range of benefits to your personal training business. By automating tasks such as appointment scheduling, payment processing, and workout programming, software such as PT Distinction can help you streamline your fitness business management and save time.

In addition, personal trainer software provides valuable insights into your clients' progress and performance, allowing you to tailor your training programs to their specific needs and goals. By using personal trainer software, you can improve client outcomes, manage your business more effectively, and drive growth.

#1. Make Client On-Boarding a Breeze

The onboarding stage is crucial for establishing a strong foundation with new clients. It involves introducing them to your business, clarifying what they can expect from your coaching services, completing legal paperwork, and integrating them into your coaching philosophy.

Our personal trainer software's Groups feature is designed to make the onboarding of new clients quick and effortless. With pre-made groups already in place, you can easily onboard new clients in just a few seconds. And if you prefer to customize your onboarding process, you can create your own groups to suit your specific needs. With the Groups feature, you'll be able to efficiently onboard new clients and start training them right away, saving you valuable time in the process.

#2. Automate the Boring, Repetitive Stuff

One of the most significant benefits of using online personal training software is the ability to automate administrative tasks. This includes tasks like filling in forms, sending reminders, and processing payments. By automating these tasks, you can free up time to focus on more critical aspects of your fitness business that cannot be automated, like building relationships with clients.

PT Distinction offers a strong suit of automation features, including the standard tasks of scheduling emails and messages, sending automated reminders, and setting up scheduled workouts for clients. The power of PT Distinction allows you to automate any process you wish while easily individualizing it for each client.

#3. Improve Communication with Clients

Online personal training software also provides a platform for improved communication with clients. Trainers can use software to send messages, schedule coaching, and share progress reports with clients. The mobile app allows instant in-app messaging so you can receive and send messages instantly and provide more hands-on services should you wish to do so.

Improved client communication is essential for building trust and accountability with clients. Regular check-ins and progress reports help clients stay on track and feel supported throughout their fitness journey. Effective communication lets you understand your client's continued needs and preferences, allowing you to tailor workouts and training plans accordingly. It will also help you notice if a client is falling behind and help them back on track before they ghost you.

PT Distinction doesn't just stop at providing excellent coaching software; it also offers a comprehensive communication system. In addition to in-app messaging, which centralizes all client communication, PT Distinction allows you to send emails, SMS, group chats, and pre-schedule messages to individual or multiple clients in advance. This makes communicating with clients easy and expansive. Great communication means clients get better results and stay with you for longer.

#4. Create Customised Workout Plans in No Time

Long gone are the days when you have to sit down with a notepad, map out client session structures, figure out what exercises would serve the goals of each workout, and then try to transfer that plan into a presentable format. When you use effective online personal training software, you'll spend far less time designing and delivering workout plans specifically designed to your clients' needs.

PT Distinction's program builder and exercise library allow you to develop the plans quickly. You can create program templates for specific fitness goals that you only need to adjust for each client, not design from scratch every time. On top of designing and delivering the workouts, you'll also be able to track progress and provide feedback to your clients.


#5 Offer a Full Coaching Service

Providing a comprehensive coaching service to clients is not limited to offering them a workout program. Nutrition, mindset, daily habits, and structured routines are all crucial components that, when combined with training, can result in remarkable transformations for clients. However, offering such services during face-to-face training sessions can be challenging.

Thankfully, with quality coaching software like PT Distinction, coaches can effectively coach clients on all aspects of their transformation journey and easily track their progress. In fact, PT Distinction is the only software designed to support coaches in providing a complete coaching service to clients.

#6. Monitor Progress and Performance in Seconds

To achieve fitness goals and maintain client motivation, it's crucial to monitor progress and performance. With progress tracking, trainers can identify areas for improvement and adjust training plans accordingly. It also helps clients stay motivated by providing tangible evidence of their hard work and progress.

With PT Distinction, personal trainers can track every aspect of their client's fitness journeys, including nutrition, habit adherence, technique, client progress, results, and much more.

#7 Have the capacity to coach more clients

With great software, personal trainers can save time and coach a significantly larger number of clients without compromising on the quality of their service.

Our coaching tools are designed to make coaching more effective and streamlined, allowing you to scale your business and take on 10 times the number of clients. With the time-saving elements in our software, you can focus on providing a personalized and high-quality coaching experience to each client without the added stress of managing a large workload.

#8 Get the Support You Need

Having access to reliable and responsive customer support is crucial when using personal trainer software such as PT Distinction. It guarantees that any problems or concerns can be addressed promptly, reducing interruptions to your business and the quality of service you offer your clients. With PT Distinction, you can benefit from a 24/7 support team that is dedicated to resolving your issues.

Moreover, our active Facebook group provides our community of exceptional personal trainers with quick access to any inquiries they may have.

#9 Assist Your Branding and Marketing Strategy

Everything you do as an online personal trainer makes up your brand. Your business name, the fonts you use, colors, shapes and your, logo, social media posts, and articles you publish. Whether you have already created a brand with a purpose or not, everything people see from you will become part of the whole picture.

When you use online personal training software, you'll have control over how your brand visually appears to your clients. If you choose PT Distinction, you'll also have the option to have a fully branded app with your brand, logo, colors, images, and content so your brand message is clear and aligns on all platforms.

PT Distinction also integrates with your website, so every part of your service is branded and consistent.

Worry not if you still need to get a website. We have a solution for that, too, with the option to create a mini-site within PT Distinction so you can create a user experience for your prospects and clients that is always brand-aligned.

Wrapping Up

Online personal training software offers a range of benefits for trainers looking to streamline their businesses. By automating administrative tasks, providing a smooth onboarding experience, creating customized workout plans, improving client communication, and tracking progress and performance, trainers can maximize their efficiency and grow their businesses massively.

Not only that, but your online trainer app can be a crucial part of your branding and marketing strategy. With the right software tools and lead follow-up systems in place, you can build stronger relationships with your audience, improve your bottom line, and achieve greater success in the competitive world of personal training.

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