Top 12 Personal Training Software


Apr 23, 2021

By Tim Saye

Running a personal training business online is a great experience. In order to run it smoothly, though, without losing sleep about each of the tasks you've got to complete (which can feel like hundreds of things each day), you may need some help. 

This list looks at 5 different areas where software can make your life running an online personal training business much more manageable. You're likely to need software from every category at some stage of your business, and some will undoubtedly be more urgent than others. If you can build your business with the needed software already in place, it will save you countless hours of work.

Online PT Programme Delivery

An online personal training software can help to deliver your client's training programme, coaching, communication, and assessments and allow them to record their results. It ideally includes a 2-way messaging system and a way to track non-exercise behaviours, such as healthy habits. There is no one-size-fits-all approach with software, and which one suits you best will be dependant on the style of business you run.

#1. PT Distinction

PT Distinction is the industry leader and highest rated across Capterra, Get app and Trustpilot. With more coaching features and scaleability than others, you can see why. If the emphasis in your coaching business focuses on a healthy lifestyle as well as training, the platform accommodates that perfectly.

#2. Trainerize

Trainerize looks and feels simple to use, both as a client and as a coach. If you have a small client base, this could be a great option. They also include social media integration. There are some limitations in website integration, making it difficult if you're looking to ever focus on SEO. But as a programme delivery tool, it's one of the best.

#3. True Coach

The TrueCoach software is designed around the admin tasks that happen when running an online personal training business. The main strength is in the workout programming which is easy and flexible. However, the assessment, nutrition and habit focus is lacking. 

#4. My PT Hub

My PT Hub have built a solid platform for users, with workouts presented with a clean and straightforward interface. However, there have been some complaints about customer service, so if technology isn't a strength for you right now, there may be more user-friendly options available that could suit the needs of your business better.

Booking/Calendar System

Having a way that clients can book some of your time is essential. This could be for a sales call, a consultation, a regular check-in, or even a face to face session if you offer a hybrid coaching model. 

Having software in place that synchronises with your calendar will save you from two things. First, having clients call you whenever and disrupt your routines. Secondly, it saves all the back and forth via text or email trying to arrange a time that's compatible with you both.

#5. Calendly

Calendly is simple to use. Inside the fitness industry, it's a recognised market leader. Calendly links to your Google calendar and only offers clients times to book in with you when you're already free. So no chance of double bookings.

#6. TeamUp

TeamUp is a more sophisticated system that can manage memberships, payments and more. If you also offer real-time fitness classes as part of your online personal training business, and you want software that can handle groups of people booking in for that, TeamUp is a hugely powerful system.


SimplyBook has fantastic website integration, and this is where it really comes into its own. If you're a well-established fitness business and your leads come to you rather than you inviting them to book in with you, SimplyBook is fantastic. 

#8. Book Like A Boss

With outstanding software integration, Book Like A Boss should be a consideration for any online coach that needs a way to set up paid meetings such as a live personal training session. With options for appointments and service-based packages, this could grow with you as your business develops.

Online PT Graphic Design

With most personal trainers marketing their online businesses through social media, having a thumb-stopping bank of creative images is a must for every trainer. Long term, this could be something you look to outsource to a graphic designer. Until then, there's highly user-friendly software available to help you design your content yourself.

#9. Canva

Canva is highly intuitive to use and has a fantastic free option that places no limits on how much you can use or how many images you can download. If you're able to upgrade to the paid option, you unlock a host of other powerful features, like a lot more stock photos, transparent backgrounds and more.

#10. Easil

Drag and drop software that is simple to use but creates graphics that look incredibly professional. The basic plan is free, but you can unlock additional features for a small monthly fee.

#11. Adobe Spark

You can create images, videos and even design web pages in this software from the makers of Photoshop. With a free plan, you can access thousands of free photos and icons for your design. If you're ready to upgrade, you can access premium design features, remove the watermark from your projects, create branded templates and more.

#12. Stencil

Stencil comes with several free templates, but you may want to upgrade to a paid account to get the very best out of your experience. Stencil's strength is its speed of use, so if you're a personal trainer that spends ages making images for social media, this could reclaim a massive chunk of your time.


As you consider your options for software to use in your online fitness business, remember that the choice is highly personal. When evaluating different options, it's important to take into account your clients' needs and their level of comfort with technology. Additionally, you may want to consider whether the software integrates well with other systems you're already using. For more information on selecting the right software for your needs, check out this guide on how to hire a software development company.